In order to avoid the confusion that surrounds dates and deadlines at this time of year we are providing you with the correct information and the section of the Constitution and By-Laws that governs the situation.
- DELEGATE CUT-OFF – Department Convention – Article V, Section 4
“The Annual Convention shall be composed of delegates and alternates from each chartered Post … Each Post shall be entitled to two (2) delegates and two (2) alternates and to one (1) additional delegate and alternate for each additional one hundred (100) members provided that the per capita tax is paid fifteen (15) days prior to the Department Convention.”
Therefore, the delegate cut-off date for Department Convention is June 20, 2018.
- DISTRICT CONSTITUTIONAL CONFERENCES – National Convention (District Constitutional Conferences) – Article IX, Section 8 and 9
“… there shall be held in each District a Constitutional Conference not more than sixty (60) nor less than ten (10) days prior to the date of the Department Convention, at a time and place to be designated by the District Commander.” Section 9 “… there shall be one (1) delegate and one (1) alternate delegate to the National Convention for each one thousand (1000) members or major fraction thereof in said District.”
Therefore, the District Constitutional Conferences will be held between May 6, 2018 and June 25, 2018.
- RESOLUTIONS – By-Laws Article I, Section 4 (c)
“All resolutions shall be presented to the Department Adjutant at least (40) days prior to the Department Convention. This time limit may be waived by a two-thirds vote of the delegates present at the Department Convention.”
Therefore, all resolutions are due by May 26, 2018.
- CONSTITUTIONAL AMENDMENTS – Article XVI, Section 1
“ … a copy of such proposed amendments shall be typewritten, prepared in triplicate on forms supplied by Department Headquarters, and be submitted to the Department Adjutant at least forty (40) days prior to the date of the Annual Department Convention … (the Adjutant) shall send a copy thereof to each Post … at least thirty (30) days prior to such Annual Convention.”
Therefore, Constitutional Amendments are due by May 26, 2018 and copies will be sent to each Post by June 5, 2018.
- CALL TO CONVENTION – By-Laws Article I, Section 1
“The call shall be issued by the Department Commander to each Post and to each Department and District Officer and to each member of the Department Executive Committee not more than forty-five (45) days nor less than fifteen (15) days prior to the first day of the convention.”
Therefore, the Call to Convention may not be issued before May 21, 2018 nor later than June 20, 2018.
- POST ELECTIONS – Article X, Section 13
“All officers of Posts, except the Post Adjutant, Post Service Officer and Post Judge Advocate, shall be elected and certified to the Department Adjutant not more than ninety (90) days, not less than ten (10) days prior to the Annual Convention.”
Therefore, Post officers may not be elected before April 6, 2018 nor later than June 25, 2018.